Data Privacy and Security

District Data Protection Officer
Judy Hockley, dpo@jcschools.stier.org


Parents’ Bill of Rights for Data Privacy and Security

Johnson City Central School District is committed to protecting the privacy and security of student, teacher and principal data. In accordance with New York Education Law § 2-d, JCCSD wishes to inform the community of the following:

  1. A student’s personally identifiable information cannot be sold or released for any commercial purposes;
  2. In accordance with FERPA, Section 2-d, and Board Policy 5500 Student Records, parents have the right to inspect and review the complete contents of their child’s education record;
  3. State and federal laws protect the confidentiality of personally identifiable information and safeguards associated with industry standards and best practices, including, but not limited to, encryption, firewalls, and password protection must be in place when data is stored or transferred.
  4. New York State, through the New York State Education Department, collects a number of student data elements for authorized uses. A complete list of all student data elements collected by the State is available for public review at http://www.nysed.gov/common/nysed/files/programs/student-data-privacy/collected-data-elements-1-17-2020.pdf. Parents may also obtain a copy of this list by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, N.Y. 12234.
  5. Parents have the right to submit complaints about possible breaches of student data or teacher or principal APPR data. Any such complaint must be submitted, in writing, to: Superintendent of Schools, 666 Reynolds Road, Johnson City, NY  13790. Additionally, parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed to: Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234; the e-mail address is cpo@mail.nysed.gov. SED’s complaint process is under development and will be established through regulations from the department’s chief privacy officer, who has yet to be appointed.

Supplemental information regarding third-party contractors

In the course of complying with its obligations under the law and providing educational services, Johnson City Central School District has entered into agreements with certain third-party contractors. Pursuant to such agreements, third-party contractors may have access to “student data” and/or “teacher or principal data” as those terms are defined by law.

Each contract JCCSD enters into with a third-party contractor, where the third-party contractor receives student data or teacher or principal data, will include the following information:

• The exclusive purposes for which the student data or teacher or principal data will be used.

• How the third-party contractor will ensure that the subcontractors, persons or entities that the third-party contractor will share the student data or teacher or principal data with, if any, will abide by data protection and security requirements.

• When the agreement expires and what happens to the student data or teacher or principal data upon expiration of the agreement.

• If and how a parent, student, eligible student, teacher or principal may challenge the accuracy of the student data or teacher or principal data that is collected.

• Where the student, teacher or principal data will be stored (described in such a manner as to protect data security), and the security protections taken to ensure such data will be protected, including whether such data will be encrypted.

Please click here for a list of software that the district utilizes and their privacy policies

This list will continually evolve as we add additional and remove software in the district.

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